In January 2026 every B2B invoice in Belgium must be issued in an electronic Peppol/UBL format. For thousands of SMEs and freelancers the challenge is to find a fast, affordable solution with no recurring messaging fees. In this post you’ll discover how our Bill‑Xpress 2026 package lets you create and send legally valid invoices with a single chat command in Telegram.
1. The new Belgian e‑invoicing mandate
From 1 January 2026:
- Only Peppol BIS 3.0 structured invoices will be accepted between businesses.
- A PDF attached to an email will no longer be sufficient.
- Documents must be stored digitally for 10 years.
Non‑compliance may lead to penalties of up to 10 % of the invoice amount plus administrative fines.
2. What is Peppol BIS 3.0 and where is it used?
Peppol (Pan‑European Public Procurement Online) is a secure network and standard that enables companies and public bodies to exchange structured e‑invoices.
Its BIS 3.0 profile, aligned with European standard EN 16931, is already mandatory for B2B or B2G transactions in Belgium, the Netherlands, Germany, Austria, Denmark, Sweden, Finland, Ireland, France, Italy, Portugal and Poland. With B2B mandates scheduled in France and Spain (2026‑2027), Germany (2025) and Poland (2026), the European Commission expects most Member States to adopt Peppol—or a 100 % compatible format—before 2028, offering conversion gateways wherever needed.
3. Challenges for small and micro‑businesses
Small and micro‑companies that need to adopt e‑invoicing face three key hurdles: licensing costs, because traditional ERPs easily top €1 000 a year and add messaging fees; technical complexity, with API integrations, Peppol gateways and secure archiving; and change resistance, as lean teams rely on manual flows and tend to postpone new tools.
4. What is Bill‑Xpress 2026 from nubedy?
Picture this: you type /invoice ACME NV 1250 “Monthly coaching” in your Telegram chat. Less than a minute later you receive a link to a Peppol‑ready PDF stored safely in Google Drive—no email ping‑pong, no manual entry, no subscription fees.
How? A lean workflow built with Telegram Bot API → Make.com → your CRM → Billit (Odoo also possible)→ Google Drive. Your bot pulls client data, Billit generates the XML + PDF, and the bot replies with a message. Zero coding, zero message cost, just a Telegram e-invoice automation.
A one‑off implementation package that connects:
- Telegram e-invoice Automation Bot (free, zero message cost)
- Your CRM (Monday, HubSpot, Salesforce, Airtable or Google Sheets)
- Billit (Peppol/UBL certified in Belgium)
Everything orchestrated in Make.com with no coding required.
What we already implemented for a client
Our customer—a small B2B services owner located in Brussels—often ended the day so busy that invoicing never happened. He pictured doing it on the 15‑minute train ride home, but even that window was tight. Once we rolled out the Telegram e‑invoice flow, he just sends a brief command or voice note, the automation kicks in, and—before the train reaches his station—a link to a Google Drive folder with the newly generated invoices appears in his chat. The next morning, all he has to do is forward the files to his customers.
- Send the command or a voice note to a Telegram bot
- Make looks up the client in your CRM, in this case was Airtable.
- Billit generates the Peppol invoice (XML + PDF).
- The PDF invoice is created on Billit .
- Telegram replies: “Invoice created and ready to be sent”
- Just go to Billit, check the final invoice and send it.
- Total time per invoice: <60 seconds
Key benefits
- Zero messaging fees: Telegram Bot API is free.
- Full compliance: produces Peppol BIS 3.0 and archives for 10 years.
- One‑time setup: we install, configure and train your team—no subscriptions from us.
- Zero friction: keep your existing CRM; VAT, address and payment data are mapped automatically.
Package contents
- Make.com blueprint + step‑by‑step documentation.
- Creation and branding of your Telegram Bot.
- Integration with one CRM and Billit.
- 60‑minute onboarding and 14‑day support.
Ready to turn invoicing into a 60‑second routine?
Sources
- Belgium: EDICOM – Belgium will make B2B electronic invoice mandatory (2025)
- Belgium: EY Tax Alert – Mandatory electronic invoicing in Belgium from 01/01/2026 (2023)
- Peppol BIS 3.0: Peppol BIS Billing 3.0 documentation
- France: EY – France revises schedule for adopting e-invoicing reform (2024)
- Spain: El País – Electronic-invoice deadlines (2025)
- Germany: BDO – Germany mandatory e-invoicing: What you need to know! (2024)
- Poland: EDICOM – Poland: Mandatory B2B Electronic Invoicing as of February 2026 (2025)
Nubedy — where automation flows like a melody.
